Modern access control systems can help you better manage employee information while still performing its primary function, which is to secure your facility properly. Your Electronic Access Control (EAC) system can be used to store important employee information such as contact info and vehicle info both of which are relevant to using your EAC system. Advanced systems like those from S2 (www.s2sys.com) can also house other data for each employee using custom fields.

Many organizations will define custom fields to hold data such as emergency contact info, department info, vacation days or anything else that you need to keep stored. Custom templates may also be configured which allow you to make entering new employees easier while maintaining uniformity amongst different records.

EAC card credentials can also store information and be used for employee identification while on the job. You can store each employee’s picture with their person record and then print this directly onto their credential. This essentially gives you an ID badge and key to unlock doors all in one card.

Employee credentials may also be used in conjunction with time limits. Credentials may be set to expire after a certain timeframe, very useful for temporary employees and other unique situations. You may also decide to set a policy in which credentials automatically expire after certain period passes in which they have not been used. This helps prevent lost credentials or fired employees from being granted access into your building. And don’t worry, you can be alerted by email before a credential is going to be deactivated, allowing you to take extended leave situations into account and postpone the deactivation.

Person Trace is a very useful tool for managers to use in conjunction with employee issued credentials. Your system should allow you to flag a particular user’s person record. Once flagged, the system will automatically trace all activity and automatically create an event every time that credential is used. You will also find it useful to run user activity reports which will allow you to filter on and focus on any event type you wish like access denied events for example.

Digital Provisions is specialized in installing and upgrading any type of Electronic Access Control Systems to a more advanced IP-based system. Contact us at (631) 209-2600 for a no obligation site security design. Our access control specialists will give you the information you need to properly secure your facility.